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BEST PRACTICES MANUAL ON

PORT SAFETY, HEALTH, ENVIRONMENT AND SECURITY

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

November 2005

Prepared by the Permanent Secretariat of the ASEAN Ports Association

ASEAN PORTS ASSOCIATION

 

BEST PRACTICES MANUAL ON

PORT SAFETY, HEALTH, ENVIRONMENT AND SECURITY

 

 

 

The information contained in this document is solely for the use of the ASEAN Ports Association (APA) for the purpose for which it was prepared.  The APA Permanent Secretariat takes no responsibility for inaccurate or incomplete information that may have been submitted to it.  The facts published indicate the result of inquiries conducted and no warranty as to their accuracy is given by the APA Permanent Secretariat.

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

Published by the Permanent Secretariat of the ASEAN Ports Association, Philippine Ports Authority, Marsman Building, South Harbor, Port Area, Manila, Philippines

 

© 2005 APA Permanent Secretariat

 FOREWORD

 

 

 

This reference material, one in a series of APA port practices manuals, is the fruition of the collaborative efforts of the 25th APA Main Meeting held in 1999 in Bali, Indonesia. It is APA’s intent to draft a manual that would provide a guide for internationally accepted best practices for port safety, health, environment and security, as they are adopted and applied in APA member-ports.

 

Responses indicated on the customized survey questionnaire, which underwent several amendments to address identified survey lapses, served as groundworks in the preparation of the manual. A total of 56 respondent ports/terminals from the seven APA member-countries, namely: Brunei, Indonesia, Malaysia, Singapore, Thailand, Vietnam and Philippines, have accorded the time and effort to provide the needed data inputs. The survey also focused on policies, processes, procedures, rules and regulations, and documentation pertaining to port safety, health, environment and security.

 

In retrospect, the survey returns did not yield any definitive standards nor hard-and-fast rules on effective and efficient port management and/or service delivery.  What needs to be taken within the proper perspective is that port efficiency and productivity are the product of the optimum utilization of resources and capabilities available to the port administrator or manager, which may be characterize only a particular area and would largely be influenced by the philosophies and attitudes of the stakeholders concerned.

 

In view of the foregoing, it was, thus, decided and agreed upon during the 28th APA Main Meeting, held in 2002 in Singapore, for the APA Permanent Secretariat to simply proceed for the time being with the compilation, analysis and presentation of the canvassed results as captured through the latest survey instruments.  The Permanent Secretariat has committed, in the future, to come up with a more refined and comprehensive manual, which may serve as general reference or guidepost for a wide range of users/readers, especially those affiliated with the maritime industry.

 

The benefit this manual can offer can only be derived relative to the objectives and purposes of the user.  Further improvements can be incorporated into this text to address a broad spectrum of port information needs of APA member-ports.  Be that as it may, this undertaking is a continuing process that will document what would be considered from a common perspective the best and the exemplary in ASEAN practices with regard to port safety, health, environment and security.

ACKNOWLEDGMENTS

 

 

 

This report was prepared by the Permanent Secretariat of the ASEAN Ports Association which would like to acknowledge the following agencies, groups and individuals:

 

BRUNEI DARUSSALAM

 

1.      Ports Department

 

CAMBODIA

 

1.   Sihanoukville Autonomous Port

 

INDONESIA

 

      IPC I

 

1.      Belawan

 

      IPC II

 

1.      Palembang Port

2.      Panjang

3.      Panjang/UTPK

4.      Pontianak Port

5.      Tanjung Priok/PTJICT

6.      Tanjung Priok/General Cargo

 

     IPC III

 

1.      Tanjung Perak

2.      Surabaya

 

MALAYSIA

 

1.         Port Klang Authority (PA)

2.         Penang Port

3.         Johore Port

4.         Kuantan Port

5.         Sabah Ports Authority

6.         Bintulu Port

7.         Kuching Port

8.         Rajang Port

9.         Miri Port

10.    Northport (Malaysia) Bhd

11.    Klang Multi Terminal

12.    Johore Port Bhd

13.    Penang Port Bhd

14.    Kuantan Port Consortium

15.    Bintulu Port Bhd

16.    Port of Tanjung Pelepas

 

MYANMAR

 

1.      Sule

2.      Bo Aung Kyaw

3.      Hteedan

 

PHILIPPINES

 

1.         Port Management Office of Ozamis

2.         Port Management Office of Puerto Princesa

3.         Port Management Office of Iloilo

4.         Port Management Office of Tagbilaran

5.         Port Management Office of Pulupandan

6.         Port Management Office of South Harbor

7.         Port Management Office of Limay

8.         Port Management Office of Tacloban

9.         Port Management Office of Nasipit

10.    Port Management Office of Cotabato

11.    Port Management Office of Legazpi

12.    Port Management Office of Cagayan de Oro

13.    Port Management Office of General Santos

14.    Port Management Office of North Harbor

15.    Port Management Office of Davao

16.    Port Management Office of Surigao

17.    Port Management Office of Iligan

18.    Port Management Office of Zamboanga

19.    Port Management Office of Dumaguete

20.    Asian Terminals, Inc. (Batangas)

21.    International Container Terminal Services, Inc. (ICTSI)

      22.  Cebu Port Authority

 

SINGAPORE

 

1.      Port of Singapore Authority Corporation Limited

2.      Jurong Port

 

THAILAND

 

1.      Bangkok Port

2.      Laem Chabang Port/TIPS

3.      Eastern Sea Laem Chabang Terminal Co., Inc.

4.      LCB Container Terminal

 

VIETNAM

 

1.      Saigon Port

2.      Baria Serece

3.      Danang Port

 

 

 

TABLE OF CONTENTS

 

 

 

I.          INTRODUCTION/BACKGROUND…….………………..………………  1

 

II.       DEFINITION OF BEST PRACTICE…………………….………………    2

 

III.    BEST PRACTICES….…………………………………….……………….  3

 

A.      Policy On Safety, Health and Environment…………….…………….    3

B.     Safety Organization…………………………………………..………...   4

C.     Safety Rules/Procedures/Practices…………………………….………  5

D.    Planned Safety Inspections…….……………………………………..     8

E.     Safety Enforcement………………….………………………………     10

F.      Accident And Incident Investigation.……………………………….     11

G.    Safety Audit…………………….………….…………………………    12

H.    Safety Training……………………….………………………………    15

I.       Safety Promotion…………………….………………………………     16

J.      Maintenance Program……………….………………………………    16

K.    Security……………….……………….………………………………   17

 

IV.     APPENDICES

 

A.     Survey Questionnaire On Port Safety, Health, Environment and Security (February 2002 version)

B.     Results Of The Survey On Port Safety, Health, Environment and Security

 

ABBREVIATIONS / ACRONYMS

 

 

 

 

1.      APA              -     ASEAN Ports Association

2.            ASEAN         -     Association of Southeast Asian Nations

3.            ATI               -     Asian Terminals, Incorporated

4.            CCTV           -     Closed Circuit Television

5.            DENR          -     Department of Environment and Natural Resources (Philippines)

6.            ICTSI           -     International Container Terminal Services, Inc.

7.            IMDG          -     International Maritime Dangerous Goods Code

8.            IMO             -     International Maritime Organization

9.            ISO               -     International Standards Organization or International Organization for Standardization (ISO is a word, not an abbreviation, derived from the Greek isos meaning equal as in isometric and isonomy.)

10.        JPPL            -     Jurong Port Pte Ltd.

11.        MARINA     -     Maritime Industry Authority

12.        MARPOL    -     Marine Pollution convention or International Convention for the Prevention of Pollution from Ships

13.        MICT           -     Manila International Container Terminal

14.        OHSES        -     Occupational Health, Safety, Environment and Security Policy

15.        PCG             -     Philippine Coast Guard

16.        PDO             -     Port District Office (Philippines)

17.        PMO            -     Port Management Office (Philippines)

18.        PPA              -     Philippine Ports Authority

19.        PSA              -     Port of Singapore Authority

20.        PUNSS         -     Port Users’ Needs and Satisfaction Survey

 

DEFINITION OF TERMS

 

 

 

1.      Port Authority           -        the port management body that is vested by the State with the authority to oversee the ports within a specified area of jurisdiction.

 

3.      Port Contractor         -        any government or private entity, individual or company that is granted by the State or Port Authority, as the case may be, with the permit or license to provide services in a port, usually related to infrastructure development.

 

4.      Port Operator           -        any government or private entity, individual or company that is granted by the State or Port Authority, as the case may be, with the permit or license to operate the port and provide other related services.

 

5.      Port Owner                -        any government or private entity, individual or company that has the legal entitlement or proprietorship of the port.

 

6.      Terminal Operator   -        any government or private entity, individual or company that is granted by the State or Port Authority, as the case may be, with the permit or license to operate the terminal in a port and provide other related services.

 

 

BEST PRACTICES MANUAL ON

PORT SAFETY, HEALTH, ENVIRONMENT AND SECURITY

 

I.                               INTRODUCTION

 

Background

 

In its 25th Main Meeting held on December 1-3, 1999 in Bali, Indonesia, the ASEAN Ports Association (APA) identified a number of projects designed to establish standards of efficiency and productivity in member-ports.  One such project was intended to come up with a manual on best practices in Port Safety, Health, Environment and Security designed to provide benchmarks for the formulation and implementation of policies, rules, regulations, processes, systems and procedures in managing safety, health, environment and security within the port premises.

 

A draft survey questionnaire was prepared in early 2000 to generate the information necessary for the preparation of the manual.  After undergoing several revisions/amendments, the finalized form of the questionnaire was disseminated to ports of APA member-countries in February 2001.  The accomplished forms were processed by the APA Permanent Secretariat in May of the same year.

 

The survey did not yield sufficient data needed for the manual.  Among the major problems encountered in the analysis of the responses were incomplete or unrelated responses and unanswered questions.

 

The results of the February 2001 Survey were presented and discussed in the 22nd APA Technical Committee Meeting held in Cebu City, Philippines on January 22-24, 2002.  Further amendments were made on the questionnaire to address the identified deficiencies.  The revised questionnaire (Appendix A) was subsequently re-distributed to concerned member-ports in February 2002.  The questionnaire focused on major port safety, health, environment and security issues and concerns.

 

Fifty-six (56) ports/terminals from the following seven APA member-countries responded to the February 2002 survey questionnaire:

 

1.      Brunei Darussalam –    1

2.      Cambodia –                               1

3.      Indonesia –                                9

4.      Malaysia –                              15

5.      Myanmar –                                3

6.      Singapore –                               2

7.      Thailand –                                  4

8.      Vietnam –                                  3

9.      Philippines –                            22

Total                           60

 

 

The respondents were categorized and distributed as follows:

 

1.      Port Authority                        35        58 %

2.      Terminal operator                    4          7

3.      Port operator                          12        20

4.      Port contractor                         2          3